Easy Guide on How to Circle in Word | Step-by-Step Tutorial

how to circle in word

Microsoft Word is a powerful tool that offers numerous features to create and edit documents. One of these features is the circle tool, which can be used to highlight important information or create circular shapes. In this section, we will provide you with a step-by-step tutorial on how to circle in Word and make the most of this feature.

Key Takeaways

  • Learn how to create circles in Microsoft Word
  • Understand the circle tool in Word and its various features
  • Format circles in Word to customize their appearance
  • Add circles to your document and position them where you want
  • Use circles effectively as annotations in your document

Understanding the Circle Tool in Word

Microsoft Word offers a variety of tools and features to enhance your document creation experience. One such feature is the circle tool, which allows you to draw circular objects in your Word document.

Accessing the circle tool is easy. Simply navigate to the Insert tab in the top menu, and click on the Shapes icon. From there, you can choose the circle shape and draw it anywhere in your document.

The Word circle feature is versatile and easy to use. Once you have drawn a circle in your document, you can manipulate its size and position by clicking and dragging on the edges or corners of the shape. You can also add color and border to your circle by altering the fill and outline options in the top menu.

The circle tool is not limited to creating perfect shapes. You can also draw ovals and even modify them to create unique shapes. All you need is a little creativity and experimentation.

Overall, the circle tool in Word offers an easy and efficient way to draw circular shapes and objects in your document. Whether you need to highlight important information or simply add some visual interest to your work, the Word circle feature has got you covered.

Formatting Circles in Word

After creating a circle in Word, you may want to format it to suit your needs. Fortunately, Microsoft Word offers various formatting options to modify the shape, size, color, and border of your circles. Here are some of the ways you can format circles in Word:

Changing the Circle Shape

You can change the shape of your circle by selecting it and then using the “Shape Outline” tool located in the “Format” tab. Here, you can choose from a variety of shapes such as rectangles, arrows, or stars. Alternatively, you can use the “Edit Points” tool to modify the points on the circle and achieve a custom shape.

Adjusting the Circle Size

To adjust the size of your circle, simply select it and drag the corner handles in or out. You can also use the “Size” tool located in the “Format” tab to specify exact dimensions for your circle.

Changing the Circle Color

If you want to change the color of your circle, select it and use the “Shape Fill” tool located in the “Format” tab. Here, you can choose a solid color, gradient, or picture to fill your circle. You can also use the “Shape Effects” tool to add shadows, reflections, and other effects to your circle.

Adding a Border to Your Circle

If you want to add a border to your circle, select it and use the “Shape Outline” tool located in the “Format” tab. Here, you can choose from a variety of border styles, colors, and widths to customize your circle border. You can also use the “Shape Effects” tool to add 3D effects to your circle border.

By using these formatting options, you can create circles in Word that best suit your document needs and preferences.

Adding Circles to Your Document

Now that you know how to create and format circles in Word, it’s time to learn how to add them to your document. There are different methods available to insert circular objects into your Word document, depending on your needs. Here are the most common ones:

Method 1: Inserting Circle Shapes

The simplest way to add a circle shape to your document is by using the Shape Tool. Here’s how:

  1. Go to the ‘Insert’ tab and click on ‘Shapes.’
  2. Select the ‘Oval’ shape from the list of options.
  3. Click and drag your mouse on the document to create a circle of the desired size.

You can now format your circle shape using the techniques we covered earlier in this tutorial.

Method 2: Converting a Picture to a Circle

If you already have an image of a circle that you’d like to insert into your document, here’s how to convert it:

  1. Insert the picture into your Word document.
  2. Right-click the image and select ‘Format Picture.’
  3. Under ‘Picture Styles,’ click on ‘Picture Effects.’
  4. Select ‘Artistic Effects.’
  5. Scroll down and select ‘Circle.’

Your image will now be converted into a circular object, which you can further customize using the formatting options.

Method 3: Copying and Pasting a Circle

If you’ve already created a circle shape in a different document or program, you can simply copy and paste it into your Word document. Here’s how:

  1. Select the circle shape you want to copy.
  2. Press ‘Ctrl + C’ to copy it.
  3. Open your Word document and click where you want to insert the circle.
  4. Press ‘Ctrl + V’ to paste the circle into your document.

Once the circle is inserted, you can adjust its size and formatting as needed.

With these methods, you can easily add circular objects to your Word document and enhance its visual appeal. Experiment with different shapes and sizes to find the perfect fit for your document.

Tips for Effective Annotation with Circles

If you want to highlight an important piece of information or draw attention to a specific area of a document, circling it can be an excellent option. Here are some tips to help you use circles effectively in Word:

  • Choose an appropriate size: The size of your circle should be proportional to the information you’re highlighting. A small circle might get lost on a page, while a large circle could be distracting.
  • Use colors wisely: Color can help draw attention to your circle, but it can also be overwhelming. Stick to a limited color palette and use color sparingly.
  • Position your circles strategically: Think about where your circle will have the most impact. Is there a particular word or phrase you want to highlight? Do you want to draw attention to a specific part of an image?
  • Be consistent: If you’re using circles to annotate a document, try to be consistent in your use of circles. Use the same size, color, and formatting throughout the document.
  • Experiment with different circle styles: Word offers a range of circle styles, including dashed and dotted lines. Try out different styles to see what works best for your document.

By following these tips, you can use circles to effectively annotate your documents in Word.

Advanced Techniques for Circle Usage

Now that you know how to create basic circles in Word, it’s time to explore some advanced techniques to make your circles stand out. Here are some tips to take your circle usage in Word to the next level:

Creating Customized Circles

Word offers several options to customize your circles’ appearance. For example, you can adjust the thickness and color of the circle’s border, or apply a gradient fill to the circle’s interior. To access these options, select the circle and click on the “Format” tab in the toolbar. Here, you’ll find a variety of formatting options to modify the shape, color, and texture of your circles.

Using SmartArt for Circle Diagrams

If you need to create more complex circle diagrams, you can use Word’s SmartArt feature. SmartArt allows you to quickly create diagrams with pre-drawn shapes and connectors, making it easy to add circles and other shapes to your document. To access SmartArt, click on the “Insert” tab and select “SmartArt.” From here, you can choose from a variety of diagram types, including circular diagrams that feature circles as a central element.

Incorporating Images into Circles

If you want to use images inside circles, Word offers a couple of options. You can insert an image into the circle shape by selecting the circle and clicking on the “Format” tab. Here, select “Shape Fill” and then choose “Picture.” Alternatively, you can use Word’s “Crop” feature to create a circular image from a rectangular one. To do this, insert the rectangular image into your document, select it, and click on the “Crop” tool in the toolbar. Then, click on the “Crop to Shape” dropdown and choose “Oval.”

Creating Interactive Circles with Hyperlinks

If you’re creating a document that will be viewed online or in a digital format, you can create interactive circles with hyperlinks. To do this, select the circle you want to add a hyperlink to and click on the “Insert” tab. Here, select “Hyperlink” and enter the URL or file path you want to link to. You can also link to other sections of your document by selecting “Place in This Document” and choosing the section you want to link to.

With these advanced techniques, you can create dynamic and engaging circle elements in your Word documents. Experiment with these techniques and see how they can enhance your document’s visual appeal and effectiveness.


Mastering the art of circling in Word can significantly improve your document creation and editing skills. By following our step-by-step tutorial and exploring advanced techniques, you’ll be able to create, format, and use circles effectively in Microsoft Word.

Using circles is an excellent way to highlight important information, annotate documents, or simply make your documents more visually engaging and informative. Remember to use formatting options to customize your circles’ appearance, such as changing the size, color, or border style.

Adding circles to your Word document is easy, and you have several options for doing so. You can use the circle tool, insert a shape, or even draw your own circle using the freehand drawing tool.

Tips for Effective Annotation with Circles

If you’re using circles for annotation purposes, remember to keep them consistent and clear. Use one color and size for all annotations, and make sure your circles don’t obscure the text or images they’re referencing. Consider using the circle as part of a larger system of annotations, such as underlining or highlighting, to provide context and clarity.

Advanced Techniques for Circle Usage

If you’re looking to take your circle usage in Word to the next level, consider exploring advanced features such as SmartArt graphics, which allow you to create interconnected circles and other shapes. You can also use AutoShapes to create more complex geometries or even incorporate images into your circles using the picture fill option.

By incorporating circles into your Word documents, you can make them more visually appealing, informative, and contextually rich. Try experimenting with different techniques and formats to find the combination that works best for your content and audience.


Q: How do I access the circle tool in Word?

A: To access the circle tool in Word, you can go to the “Insert” tab and select “Shapes” from the toolbar. Then, choose the circle shape from the available options.

Q: Can I customize the appearance of my circles in Word?

A: Yes, you can customize the appearance of your circles in Word. Right-click on the circle shape, select “Format Shape” from the drop-down menu, and you’ll find various options to modify the shape, size, color, and border of your circles.

Q: How can I add circles to my Word document?

A: There are different methods to add circles to your Word document. You can use the circle tool mentioned earlier, draw a circle using the “Shapes” tool, or even copy and paste a circle shape from another document.

Q: What are some tips for effective annotation with circles in Word?

A: When using circles as annotations in Word, it’s best to keep them concise and clear. Use contrasting colors to make them stand out, and consider adding text or arrows inside the circle to provide additional context.

Q: Are there any advanced techniques for circle usage in Word?

A: Yes, Word offers advanced techniques to enhance your circle usage. You can try grouping circles together, layering them with other shapes or images, or even using the drawing tools to create more complex circular objects.

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